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    Using Task Lists

    The Task List feature lets you create to-do lists and manage tasks through completion. You can add tasks to the default task list, and you can create other Task Lists to organize your to-do lists by more specific activities, such as by work or personal projects.


    We've included step-by-step instructions below on tackling the most common webmail Task List functions (see them listed directly to the right). Click on a description (e.g., Creating a Task) and it will allow you to jump to specific instructions within this document. Then, click the browser back button to return to the top of the page.



    How to Create a Task List

    When you create a new task, you select a Task folder, also referred to as Task List, for which to track the task. By default, the Tasks List gives you a list view of all your tasks in the Tasks folder. You can create different Task Lists, in addition to the default Task List, and configure the lists to synchronize with the tasks from a remote iCal To Do list.

    1. Go to the Tasks page.
    2. In the overview pane, click the Tasks gear icon and select New Task List.
    3. Enter a Name and select a Color for the new Task List. To Synchronize tasks from a remote service, select the check box and enter the URL.
    4. Click OK. The Task List is displayed.

    How to Create a Task

    Create a new task by entering the task name in your tasks list, or you can open a new task page and add detailed information about the task and include notes and attachments.

    How to Create a Task Quickly

    1. Go to the Tasks page and in the overview pane select the Task List to which you want to add a task.
    2. In the Click here to add a new Task text box in the content pane, enter the new task name.
    3. Press Enter. This adds the task subject to your Task List, but it does not give any details. To add details, edit the task.

    Note: If you created a task in the wrong list, open the task and select the correct list from the Task Lists drop-down, or you can drag and drop the task on the content pane to the correct list.


    How to View Tasks in the Reading Pane

    You can enable a reading pane to view the content of a task without opening the task. The Reading pane can display at the bottom of the content pane, on the right of the content pane, or you can turn it off so there is not reading pane.

    1. Go to the Tasks page.
    2. Click View on the Task toolbar to select how to display the reading pane.

    How to Change a Task

    As you progress on a task, you might want to add information, change the status and percentage completed, or mark the task complete.

    How to update a Task

    1. Go to the Tasks page and select the task that you want to edit.
    2. Click Edit and make the changes to the task information.
    3. Click Save.

    How to Mark a Task Complete

    1. Go to the Tasks page and select one or more tasks that you want to mark as complete.
    2. In the Task page header, select Mark as Completed. The task information remains in your task folder until you delete the task.

    How to Move a Task to Another List

    1. Right-click a task and select Move.
    2. Select the destination list to where you want to move the task.
      • Enter the Task List name, or use the keyboard arrows to navigate to the destination list.
      • Click New to create a new Task List.
    3. Click OK.

    How to Sort Tasks within a Task List

    You can sort a task list to quickly see tasks by status.

    1. Go to the Tasks page.
    2. In the overview pane, select the Task List you want to sort.
    3. In the content pane, hover your cursor over the option that you would like to sort by or click on that option. In the example below, Sort by Priority is selected by hovering over the arrow  icon. Tag, Attachment, Subject, Status, % Complete, and Due Date can also be selected to sort by.

    How to Filter Tasks by Status

    You can filter tasks in a Task List to quickly View tasks by status.

    In the View drop-down menu on the toolbar, select which type of tasks you want to view.


    How to Delete a Task or Task List

    Delete a Task

    1. Go to the Tasks page.
    2. In the overview pane, select the task list that contains the tasks you want to delete.
    3. In the content pane, select the task(s) to delete. You can select multiple tasks by selecting the check box next to the task.
    4. Click Delete in the toolbar. You can immediately undo this action by clicking the Undo link that appears at the top of the page and the task is moved back to its original location.

    Delete a Task List - When deleting a Task List, you can only delete Task Lists that you have created.

    1. Go to the Tasks page.
    2. In the overview pane, select the task list you want to delete.
    3. In the drop-down menu, select Delete. You can immediately undo this action by clicking the Undo link that appears at the top of the page and the Task List is moved back to its original location.

    How to Print a Task or Task List

    You can print all the tasks in your list or you can select specific tasks to print. 

    1. Go to the Tasks page.
    2. In the overview pane, select the task or Task List that you want to print. 
    3. In the content pane, select the Task List or tasks to print.
    4. On the Task toolbar, click Print and select whether to Print selected task(s) or to Print Task Folder.
    5. In the Print window, click Print.

    How to Import a Task List

    You can import Task Lists that are saved to a .tgz file.

    1. Go to Preferences > Import/Export.
    2. In Import > File, click Browse to locate the task list .tgz file to import.
    3. For the Destination, click All folders and select the task list that the tasks will be imported into or create a new task list.
    4. Click Import. Depending on the size of the .tgz file, the import might take a few minutes. 

    How to Export a Task List

    A Task List is exported and saved in a tgz file format.

    1. Go to Preferences > Import/Export.
    2. In Export > Type, select Accounts, Calendar or Contacts as the type of data you want to export.
    3. Select the Source and check the Advanced Settings box.
    4. Remove the check box from all applications except Tasks.
    5. Click Export.
    6. Check Save to disk.
    7. Click OK.
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